COMMITTEE MEETING IN CBC CLUBHOUSE at 7.00 pm

Present:

Apologies:

Alan Hunter –President

Allan Munro – Vice President

Maria Busby – Secretary

Alex Davidson – Youth Convener

Brian Cameron – Green Convener

Patsy Thomson

Sandy Thomson

Action

1

WELCOME

A Hunter welcomed and thanked the Committee for their attendance.

2

APPROVAL OF PREVIOUS MINUTES

Subject to a correction in the minutes, advised by A Davidson, re item 4d (Expenses) the payment made to R Portway was for Junior Match Entry Fees, at away games, and not for travelling expenses as reported.

minutes approved by A Davidson

and proposal seconded by A Munro.

3

MATTERS ARISING

Karl Pickett and/or Dod MacLeman may still have CBC sweaters bearing the Club’s original logo. This is an ongoing matter and we await receipt of a sweater in order to progress.

4

TREASURERS REPORT

a. Financial Update

In the Treasurers absence, A Hunter stated that although our financial position was ‘tight’ our cash flow projection was still on track.

It has been necessary to replace a blade from a set of tree loppers, borrowed from Ken Dupar, which recently broke during maintenance work to the grounds of CBC. The cost of this will be £20.93 and confirmation was given to reimburse Ken.

AH/ST

5

MATCH SECRETARY’S REPORT

In order to implement the changes decided during the 2005 season, and in the continued absence of the appointed Match Secretary, a discussion was held on creating a Match and Competition Sub–Committee to handle this very important side of Club administration.

Proposed by A Hunter and seconded by A Davidson. B Cameron was confirmed as the new Match Secretary with Allan Munro and Andrew Munro joining him on the Match and Competition Sub-Committee.

A Hunter advised these appointments would be confirmed at the next Annual General Meeting.

This new committee would add much needed strength and support to the existing CBC committee for the whole raft of issues needing attention prior to start of next season.

Northern Bowling League to be advised of changes.

A detailed discussion was held on issues concerning the 2006 season. Such issues included:

• the CBC cups/trophies
• the question of sponsorship
• next seasons competitions
• kitchen catering for League matches
• continuing to increase membership
• a CBC ‘Open’ Pairs Competition
• Club Competitions just for Juniors
• changing the date of the Ladies Day Competition
• a Ladies League Team?
• a Senior League Team? (for members aged 60 and over)

AH

6

GREEN CONVENER/GREEN KEEPERS REPORT

Whilst installation of these is not urgent, getting them fixed into place prior to start of next season is a priority and is a task that could be carried out over the winter period.

Volunteers will be required to assist in offloading top dressing materials due to be delivered by the end of this week. The dressing could be stacked at the edge of the Green, on the footpath, to minimize handling.

Volunteers are also required to assist the Green keeper with spiking/aerating the bowling green prior to the top dressing being applied

It would be wise to bring the benches and CBC sets into the clubhouse, for protection, prior to the winter weather commencing.

7

PROPERTY CONVENER’S REPORT

We have a list of the maintenance tasks necessary as the season comes to an end. Some volunteers are available for both clubhouse and outside work. Painting the inside of the clubhouse was suggested, if funds allow.

It would be wise to carry out a ‘tidy up’ process over the winter months in order that CBC is in optimum condition at the start of the 2006 season. M Busby to provide the list of volunteers for maintenance tasks.

The committee should take a break from meetings during December 2005 and January 2006. It may be necessary for A Hunter to meet with S Thomson to review the financial situation during this period and the various sub-committees could consider their action plans prior to the February meeting.

All

8

YOUTH CONVENERS REPORT

A Davidson confirmed some success in encouraging juniors to attend matches and competitions, however, when the dates clash with football games then the bowling tends to lose out.

A Davidson is interested in pursuing a scheme that operates for P5, P6 and P7 when they attend for badminton sessions in the Victoria Hall. There is the possibility that ‘indoor bowling sessions’ could be worked along similar lines to this scheme.

AD

9

CORRESPONDENCE

There was no correspondence to report on.

10

A long discussion was held on the CBC Dinner and Awards Evening. The logistics of putting this special evening together are problematic, irrespective of the way it is approached.

An alternative date the 21^st January 2006 is now suggested - a time when the pressures of the Christmas and New Year festivities are behind us. This date would have the added advantage of allowing more time to acquire the cups/trophies etc and have them engraved.

The Royal Hotel seems to be the most suitable venue.

• the minimum and maximum numbers the hotel can cater for
• an alternative menu for the Juniors
• the juniors who have played regularly could attend f.o.c. - to act as an incentive and to hopefully increase their numbers in 2006.
• write to all members giving details of dinner and cost
• early booking required along with a £5 non returnable deposit
• final payment to be made before the event

B Cameron and A Munro confirmed their intention to organise a Hogmanay Dance, again, for the benefit of CBC funds. As a matter of some urgency they will hire a suitable DJ/Disco. The Victoria Hall is booked. Tickets can be produced (and Posters if required). It will be a BYOB evening.

A one-day Ticket Sale will be held, with a maximum of 6 tickets per person. A big raffle would mean collecting prizes from now onwards.

It was thought that volunteers could be found for the various ‘Hall Duties’, along with a ‘Clean Up’ team for after the event.

This fund-raiser is seen as a crucial source of Club income, until we have enough membership numbers to make us fully self-sufficient.

10.

DATE OF NEXT MEETING